9 Powerful Ways HRIS Will Transform Your Company's HR Team

July 15, 2021
Izza A.

As business software continue to evolve, you’ve likely seen new human resource management tools enter the market. Human Resource Information Systems (HRIS) are one such platform. While the HR industry has yet to form an exact definition of these tools, HRIS software typically use cloud computing, databases, and other digital elements to create an overarching solution for handling workforce management needs. Learn about HRIS platforms, the suite of tools offered by these systems, and how you can choose the best service for your company.

What Is HRIS? 

Human Resource Information Systems are cloud-optimised software packages designed to manage a company’s people, policies, and procedures. You’ll find similar products offered under a variety of names, including Human Resource Management Systems and other related terms. As more software companies start to offer HR management packages, vendors use distinct names to try to differentiate their products from the rest of the market.  

Regardless of the exact name, these cloud-based services are built to manage nine standard HR tasks. These tools are open to interpretation but cover many universal business needs. When you’re comparing HRIS packages, consider how they can enhance the following duties. 

1. Recruiting and Applicant Tracking Systems

Recruiting new talent is a major HR responsibility. While managing applications, interviews, and the hiring process are all vital for your company’s continued growth, recruiting can be time-consuming. HRIS suites offer recruiting and applicant tracking systems (ATS) to streamline your recruitment process.  

2. Compensation Management

Compensation is important to your employees. Along with benefits and training, compensation impacts employee retention and engagement.HRIS tools allow you to manage your compensation plans with options that can include profit-sharing, performance-based raises, annual bonuses, and more.

3. Open Enrolment and Ongoing Benefits 

Open enrolment is traditionally one of the busiest periods in an HR professional’s year, but benefits season doesn’t need to be stressful. AnHRIS can optimise any open enrolment process, making it easier for your HR team and individual employees to navigate benefits. You can also oversee and track benefits usage throughout the year using these tools.

4. Employee Development and Training 

Employee training is an investment in the continued growth and success of your company. Your organisation will directly benefit from staff’s increased knowledge and skills. It’s much more cost-efficient to teach new skills to current employees than it is to recruit new staff. 

However, training programs also influence employee retention and satisfaction rates. Staff loyalty and longevity increase when employees feel valued in the workplace. This is especially relevant for small and mid-sized companies where every staff person is vitally important. You can manage your development and training programs through many HRIS tools.

5. Foundational Human Resource Tasks

HR departments are responsible for meeting many guidelines, standards, and legal requirements. Insurance concerns, labor law compliance, civil service standards, and other issues fall under the HR umbrella. In addition to these external requirements, HR professionals also maintain internal matters including discipline and investigations. HRIS services offer helpful tracking and management tools to help your HR team meet legal and professional expectations. 

6. Manage Attendance 

You can enjoy a current look at your workforce with attendance management tools in HRIS platforms. Your HRIS makes it easier than ever before to track absences, manage time codes, and identify individuals or teams with attendance issues.

7. Streamlined Workflows

HRIS software is cloud-based, so your HR team can work seamlessly on every project. Depending on your needs, you may be able to view and edit documents simultaneously, send tasks for manager approval, flag items for escalation, and other streamlined options.

8. Employee Self-Service

Empower your team with document self-service. HRIS platforms allow you to enable self-service options, where individuals can access select information on their own. Job applicants can upload pre-hire documentation, employees can edit contact information, managers can access performance history, and more. These options create overall workforce confidence and also free up your HR staff, who can focus on other tasks instead.

9. Robust Reporting

HRIS platforms provide reporting options to help your company learn and grow. Examine data-driven reports that show performance trends, highlight successes, and reveal opportunities for growth. You can be more efficient and offer guidance to your leadership team by taking advantage of an HRIS’s reporting tools.

Exploring HR Software

Since HRIS and other similar products are relatively new offerings, it can be confusing to determine which service is the best fit for your company. Interchangeable names, overlapping service models, and a flood of new cloud vendors make it hard to distinguish between platforms. Your company will have the best results when you pick a product that provides the capabilities you require. Focus on the nine most common HRIS tools to select the right platform for your needs.

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