Double-Hatting as an HR Professional in Your Company? Here's How a Good HRMS Will Help You Excel at Your Job

Blog
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November 16, 2021
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By
Nicholas K

2021 (and much of 2020) has been one of the most challenging years for everyone, not least, HR professionals who have been tasked with navigating the largely unprecedented pandemic landscape. As we move into 2022, employees are now returning to the office in stages, with the National Recovery Plan now in place, along with relevant SOPs and guidelines from the authorities

But even as employees return, planning for 2022 is already well underway for most employers and HR departments throughout Malaysia. And if you’re combining your duties as a HR professional in your company with other duties such as administrative tasks, you’ll be well aware of the key role that digitalisation will play in the success — or failure — of your company. 

As such, today’s post will be a quick breakdown of the benefits of a good HRMS — and how it will help HR professionals excel at their jobs. 

What is a HRMS?

HRMS stands for Human Resource Management System — which basically combines various HR processes and systems into one, digital place. This allows HR professionals to manage data, human resources, communications, and business processes in a more seamless manner, ensuring that your company has the necessary information and resources to make the right business decisions. 

Of course, not all HRMS are created equal. There are superb options, and there are… not-so-useful alternatives. Regardless, the pandemic (and subsequent lockdown WFH arrangements) has highlighted the need for digitalisation — and this rings particularly true for HR professionals. 

As such, here are a couple of important ways that a good HRMS solution can help you to excel at your job. 

1. You’ll be able to manage employees more efficiently

One of the main benefits to digitalisation is the reduction of manual, repetitive tasks. With a good HRMS, you’ll be able to automate a lot of these processes — such as effective time and attendance management with modules like Check-Ins, Rostering, and Time-Tracking on Digi’s super app, altHR.

Additionally, 2022 will see a “new normal” of sorts when it comes to the workplace. Even with workers back in the physical workplace, employers are required to adhere to certain SOPs to ensure the health and well-being of their employees, and to do their part in the overall fight against COVID-19. 

This essentially means that the 2022 workplace is one that will be digital-first, with the endemic-based approach meaning that digital tools such as altHR will play a pivotal part in ensuring that the workplace is safe and efficient. For example, altHR’s Spaces module allows admins to easily track and monitor the availability — and occupancy — of facilities or spaces within an office, and even to the extent of your office carpark/compound.

This is, arguably, the easiest way for HR professionals to ensure that social distancing is maintained — even with employees back at the office. Find out more about that here.

2. Replace multiple legacy systems with one integrated solution

You’re probably familiar with the range of old(er) systems and processes in place — a lot of which are tied to things like payroll, or even paper-based methods. However, a good HRMS will provide a safe, centralised location for you to keep and organise all essential employee information. 

On altHR, you’ll be able to do all of that — and handle other HR processes such as Leaves management, Expenses, and even digital Onboardings — within a single platform. And with 2022 set to feature more hybrid work models, altHR comes packed with future-ready tools such as a module to help you manage employee travel requests — to help you navigate the digital era for your team. 

Of course, the monthly task of calculating payroll is probably one of the most tedious processes to execute for those working in HR. You’ll be able to find resources on navigating overtime pay and other payroll-related topics on our Resources page, but the easiest way to efficiently, accurately calculate payroll is via a legitimate HRMS. 

And with altHR being LHDN-approved, the Payroll Beta module ensures that your company’s payroll calculations, reporting, and processing needs are handled seamlessly. This, at the end of the day, opens up your time to focus on more crucial company matters instead. 

3. The security of a good HRMS — worth more than just peace of mind

It’s important to understand that privacy and security are two mandatory requirements for a good HRMS. With sensitive data such as employee personal information, remuneration, and even travel arrangements stored, be sure to lookout for a solution that comes with the backing — and reputation of regulatory authorities. 

altHR is a great example of this. For one thing, the super app’s fully integrated payroll system is approved for compliance with LHDN Malaysia, Malaysia’s tax authority. This means that HR professionals will be able to go through the monthly task of calculating payroll — relatively free from the usual stress. 

You won’t need to rely on old Excel spreadsheets to store employee information or payroll calculations any longer — after all, security should be paramount here.

altHR also comes with enterprise-grade security — with flexibility for SMEs. The super app was designed, tested, and is currently being used by more than 1,500 employees at Digi; altHR aims to help large companies move faster, and smaller companies grow bigger.

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Turn 2022 into your company’s best year yet, with altHR

As mentioned above, 2022 is set to be a year of transition for many of us, especially with regards to employers and HR professionals. The latter plays a critical role in the safety, well-being, and even happiness of employees returning to work, so it’s crucial that you find the right digital tools to maximise your performance in 2022.

At the end of the day, it's critical to ensure that this transitionary period in 2022 is handled efficiently and seamlessly. Enter: Digi’s super app, altHR. 

From an Onboarding module to welcome new hires virtually, to daily check-ins, a Documents module, and even a Rostering module to help with Team A/B setups, altHR continues to be an essential part of succeeding in the new normal. 

Keeping track of everything can be challenging, particularly for employers and HR professionals in the SME sector — but it doesn’t have to be. The world is going increasingly digital these days, and this trend is set to continue in the years to come. HR professionals are often faced with daunting, often tedious tasks on a daily basis — tasks that have become even more difficult to handle in light of the ongoing COVID-19 situation. 

But help is available, if you know where to look. Let us streamline your HR processes by managing and automating day-to-day tasks, so you won’t have to worry about things like paperwork, privacy concerns, time-tracking, or onboarding challenges. Instead, focus on the crucial pillars of your business, and the happiness of your employees. 

Sign up for altHR, the all-in-one digital solution that covers everything from payroll and onboarding, to staff management and providing employees with information kits. You’ve done it the old way long enough.

Sign up for altHR

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